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Admissions, Records and Registration Student Assistant

    Job ID: KCS-010

    Job Title: Admissions, Records and Registration Student Assistant

    Location:  Kingston

    Term Date:  ​​Jan - April (Winter)

    Department: Registrar’s Office

    Reporting To: Department Manager

    Number of Positions: 1

    POSITION SUMMARY

    Incumbent reports to Associate Registrar, Admissions, Pathways and Convocation, and under the guidance of the designate, will work up to 15-hours per week, providing assistance in the execution of small development projects and performing tasks to gain work experience while supporting the operations of the Registrar’s Office. 

    Key Responsibilities:

    • Assists with administrative-related tasks, including updating or entering data into specific systems,  and preparing reports when required.
    • Attends meetings when requested.
    • Aids in the implementation of new projects, providing project ideas, and working with existing project plans.
    • Support self-registration activity by developing training materials (videos/documents) for both students and staff.
    • Keep the self-registration web-page updated with new/updated content/important dates.
    • Support the communication plans for self-registration  related activities. This would be for both students and college staff.
    • Develop a timeline for standard comms releases. Update existing comms, create new messaging
    • Performs other miscellaneous, related duties as assigned by the designate, with occasional duties specific to special functions (e.g., orientation or open house events, convocation)

    Qualifications

    Education and Experience:

    • A minimum of a high school diploma or equivalent.

    Other Required Qualifications:

    • Strong oral and written communication skills
    • Comfortable with creating training videos
    • Resourceful
    • Time management, strong organizational skills, and an attention to detail.
    • Strong initiative and ability to effectively work independently with instruction, or collaboratively as part of a team.
    • General knowledge of standard computer applications (MS word, Excel, Teams, & Email).
    • High degree of integrity for maintaining confidentiality at all times.

    Physical/Work Environment Essential Requirements: 

    The successful incumbent must have the ability to report to the work location and work temporarily from a remote location with reliable internet access, as approved by the College and in accordance with the college’s Telework Policy.

    Salary & Terms

    • Start Rate: $17.60/hour, (plus 6% in lieu of vacation)
    • Hours per week: Up to 15.00
    • Posted Date: January 07, 2026
    • Closing Date: January 16, 2026 (4:00 p.m.)

     

    Terms of Employment:

    • Must be returning to Full-Time studies in the Fall 2025 semester.
    • Must be in good academic standing for full duration of employment.
    • Must sign and abide by St. Lawrence College’s Confidentiality Agreement.

    How to Prepare your Application for Submission: You will be able to attach only one document to your application. To prepare your application: Combine your cover letter and resume as one document. Save your document in .PDF, .doc, or .docx format using Last Name, First Name as your naming convention. Click on the Apply Here link and complete the application form. Attach your cover letter/resume document to the application form.

    NOTE: In order to determine eligibility for TSA funding, applicants must complete an Employment on Campus Assessment Form. (link here)

    THIS IS A TERM BARGAINING UNIT POSITION

    This competition will be processed in accordance with College policy and the PT Support Staff Collective Agreement (in cases where employees are working fewer than 24 hours in a week) or the FT Support Staff Collective Agreement (in cases where employees are working 24 or more hours in a week). In addition to comparing candidates’ qualifications and experience to the listed technical skills, education, work experience, and personal characteristics (values, attitudes, motivation, and performance), service time with the College will also be considered. If the search extends beyond the Bargaining Unit, consideration will be given to accumulated service with the College.

    This competition is for an existing vacancy. St. Lawrence College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity.  St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Belonging, People and Culture at employ@sl.on.ca. To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact studentemployment@sl.on.ca and our Student Employment Team will address your requests for accommodation confidentially.

    APPLY HERE