Indigenous Job ID: KCS-009
Job Title: Student Administrative Assistant - Legal/Corporate Services
Location: Kingston
Term Date: Sept - Dec (Fall)
Department: Corporate Services
Reporting To: Department Manager
Number of Positions: 1
POSITION SUMMARY
The incumbent will report to the Department Manager and, under the guidance of the designated supervisor, will work up to 12 hours per week. Responsibilities include reviewing, cataloguing, and electronically filing/archiving agreements, as well as uploading agreements into Bonfire, entering required data, creating reminders (tickler system), and inviting agreement owners on Bonfire. This role requires on-campus presence, working within the executive suite and/or the office of the Risk, Contracts & Insurance Manager.
Key Responsibilities:
- Provides customer service handling requests or concerns and answering questions to students and visitors whether in person, by phone or email.
- Assist with administrative-related tasks, including updating or entering data into specific systems, scheduling, and programming, preparing reports when required.
- Attend meetings when requested.
- Assists in organizing and planning upcoming department events.
- Aid in the implementation of new projects, providing project ideas, and working with existing project plans.
- Perform other miscellaneous, related duties as assigned by the manager.
Qualifications
Education and Experience:
- A minimum of a high school diploma or equivalent.
Other Required Qualifications:
- Communication and interpersonal skills
- Time management, strong organizational skills, and an attention to detail.
- Ability to effectively work independently with instruction, or collaboratively as part of a team.
- Above average knowledge of standard computer applications (MS word, Excel, Teams, Email, OneNote & Adobe).
- Adaptable with the ability to problem solve
- High degree of integrity for maintaining confidentiality at all times.
Physical/Work Environment Essential Requirements:
The successful incumbent must have the ability to report to the work location.
Salary & Terms
- Start Rate: $17.60/hour, (plus 6% in lieu of vacation)
- Hours per week: 12.00
- Posted Date: August 15, 2025
- Closing Date: August 27, 2025 (4:00 p.m.)
Terms of Employment:
- Must be returning to Full-Time studies in the Fall 2025 semester.
- Must be in good academic standing for full duration of employment.
- Must sign and abide by St. Lawrence College’s Confidentiality Agreement.
How to Prepare your Application for Submission: You will be able to attach only one document to your application. To prepare your application: Combine your cover letter and resume as one document. Save your document in .PDF, .doc, or .docx format using Last Name, First Name as your naming convention. Click on the Apply Here link and complete the application form. Attach your cover letter/resume document to the application form.
NOTE: In order to determine eligibility for TSA funding, applicants must complete an Employment on Campus Assessment Form. (link here)
THIS IS A TERM BARGAINING UNIT POSITION
This competition will be processed in accordance with College policy and the PT Support Staff Collective Agreement (in cases where employees are working fewer than 24 hours in a week) or the FT Support Staff Collective Agreement (in cases where employees are working 24 or more hours in a week). In addition to comparing candidates’ qualifications and experience to the listed technical skills, education, work experience, and personal characteristics (values, attitudes, motivation, and performance), service time with the College will also be considered. If the search extends beyond the Bargaining Unit, consideration will be given to accumulated service with the College.
This competition is for an existing vacancy. St. Lawrence College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity. St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Belonging, People and Culture at employ@sl.on.ca. To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact studentemployment@sl.on.ca and our Student Employment Team will address your requests for accommodation confidentially.