Student Placement Program - Office Assistant

Job ID: KAC-111

Job Title: Student Placement Program - Office Assistant

Location:  Kingston

Term Date:  Sept - Dec (Fall)

Department: Allied Health - Student Placement

Reporting To: Department Manager

Number of Positions: 1

POSITION SUMMARY

Reports to Department Manager, and under the guidance of the designate, the student incumbent works up to 12-hours per week providing assistance in greeting and guiding customers and performing limited administrative related tasks to gain work experience while supporting the operations of the department. The successful incumbent demonstrates strong customer-service, interpersonal, and communication (oral and written) skills, combined with an ability to work under pressure, and problem-solve while working independently.

 The incumbent will provide assistance in the execution of small development projects and perform limited administrative tasks to gain work experience while supporting the operations of the Student Placement Office.

Key Responsibilities:

• Supports staffing of department area during scheduled work times, providing a high level of customer service handling requests or concerns, and answering questions whether in person, by phone or email, fostering relationship within the College community and outside community partners.
• Assists with administrative-related tasks, including updating or entering data into specific systems for accurate, reliable record, and retrieval systems.
• Ensure all legislated privacy requirements e.g. PIPA, PHIPA. 
• Assist with reviewing and updating Blackboard requirements for multiple programs tri-campus, record and track student placement information, complete fillable PDF’s, mail merges, send student reminders, and prepare reports when required.
• Attends meetings when requested.
• Aids in the implementation of new projects, providing project ideas, and working with existing project plans.
• Assist in dealing with occasional disrespectful users through escalating conflict to department manager / designate.
• Performs other miscellaneous, related duties as assigned by the designate, with occasional duties specific to special functions e.g., orientation or open house events, awards dinners.

Qualifications

Education and Experience:

• A minimum of a high school diploma or equivalent.

Other Required Qualifications:

• Excellent communication (verbal & written) and interpersonal skills.
• Ability to effectively work independently with instruction, and collaboratively with a team.
• Understanding of, and ability to demonstrate, the principles of confidentiality.
• Understanding of standard computer applications (MS Word, Excel, Teams, & Email).
• High degree of integrity for maintaining confidentiality at all times.

Physical/Work Environment Essential Requirements: 

The successful incumbent must have the ability to report to the work location.

Salary & Terms

• Start Rate: $17.60/hour, (plus 6% in lieu of vacation)
• Hours per week: 12.00
• Posted Date: September 2, 2025
• Closing Date: September 16, 2025 (4:00 p.m.)
  
  

Terms of Employment:

• Must be currently enrolled in Full-Time studies at St. Lawrence College OR returning to Full-Time studies in the immediate upcoming semester.
• Must be in good academic standing for full duration of employment.
• Must sign and abide by St. Lawrence College’s Confidentiality Agreement.
  
  

How to Prepare your Application for Submission: You will be able to attach only one document to your application. To prepare your application: Combine your cover letter and resume as one document. Save your document in .PDF, .doc, or .docx format using Last Name, First Name as your naming convention. Click on the Apply Here link and complete the application form. Attach your cover letter/resume document to the application form.

NOTE: In order to determine eligibility for TSA funding, applicants must complete an Employment on Campus Assessment Form. (link here)

THIS IS A TERM BARGAINING UNIT POSITION

This competition will be processed in accordance with College policy, the Academic and Support Staff Collective Agreements. In addition to comparing candidates’ qualifications and experience to the listed technical skills, education, work experience, and personal characteristics (values, attitudes, motivation, and performance), the seniority of Bargaining Unit members will be considered. If the search extends beyond the Bargaining Unit, consideration will be given to accumulated service with the College.

St. Lawrence College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity.  St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Belonging, People and Culture at employ@sl.on.ca. To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact employ@sl.on.ca and our Talent Management Consultants will address your requests for accommodation confidentially.

This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.