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Student Academic Advising Assistant

Job ID: KAC-050

Job Title: Student Academic Advising Assistant

Location:  Kingston

Term Date:  Sept - Dec (Fall)

Department: Academic Advising & Student Success

Reporting To: Department Manager

Number of Positions: 1

POSITION SUMMARY

As an Academic Advising Assistant, you’ll work closely with the Academic Advising team on a variety of engaging projects that directly impact student retention, engagement, and success. This is an excellent opportunity to build your communication, organization, and administrative skills in a supportive, professional environment.

Key Responsibilities:

Team Support

  • Help electronically organize lists of campus and community supports, services, and referrals
  • Assist in creating digital and hardcopy quick-reference materials like referral emails, posters, or pamphlets
  • Provide wayfinding and drop-in support during peak advising times of the semester

Retention Programming

  • Contribute to First 8 Weeks programming by helping design workshops and learning resources for Advisors to deliver to new and returning students
  • Support college events such as Smart Start, SNAP, and Open House

Academic Advising Projects

  • Help create and update internal training resources (e.g., team manuals)
  • Develop and organize a central hub for advising materials (e.g., program considerations, prerequisite info)
  • Confirm programs of study and their associated prerequisites
  • Assist with updating Ontario Learn course equivalents from Program Coordinators

Qualifications

Education and Experience:

  • A minimum of a high school diploma or equivalent.

Other Required Qualifications:

  • Strong written and verbal communication and interpersonal skills
  • Time management, strong organizational skills, and an attention to detail.
  • Ability to effectively work independently with instruction, or collaboratively as part of a team.
  • Proficient with Microsoft Office and basic digital tools (e.g., Google Drive, Canva, or similar)
  • High degree of integrity for maintaining confidentiality at all times.

Physical/Work Environment Essential Requirements: 

The successful incumbent must have the ability to report to the work location.

Salary & Terms

  • Start Rate: $17.60/hour, (plus 6% in lieu of vacation)
  • Hours per week: 12.00
  • Posted Date: August 22, 2025
  • Closing Date: September 5, 2025 (4:00 p.m.)

 
Terms of Employment:

  • Must be currently enrolled in Full-Time studies at St. Lawrence College OR returning to Full-Time studies in the immediate upcoming semester.
  • Must be in good academic standing for full duration of employment.
  • Must sign and abide by St. Lawrence College’s Confidentiality Agreement.


How to Prepare your Application for Submission: You will be able to attach only one document to your application. To prepare your application: Combine your cover letter and resume as one document. Save your document in .PDF, .doc, or .docx format using Last Name, First Name as your naming convention. Click on the Apply Here link and complete the application form. Attach your cover letter/resume document to the application form.

NOTE: In order to determine eligibility for TSA funding, applicants must complete an Employment on Campus Assessment Form. (link here)

THIS IS A TERM BARGAINING UNIT POSITION

This competition will be processed in accordance with College policy, the Academic and Support Staff Collective Agreements. In addition to comparing candidates’ qualifications and experience to the listed technical skills, education, work experience, and personal characteristics (values, attitudes, motivation, and performance), the seniority of Bargaining Unit members will be considered. If the search extends beyond the Bargaining Unit, consideration will be given to accumulated service with the College.

St. Lawrence College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity.  St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Belonging, People and Culture at employ@sl.on.ca. To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact employ@sl.on.ca and our Talent Management Consultants will address your requests for accommodation confidentially.

This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.

APPLY HERE