Convocation and Registrar Assistant

  • Department: Registrars
  • Hours: Up to 12 hrs/week
  • Number of Weeks: Up to 13 weeks
  • Number of Positions: One (1)

Job Description

Assist the Administrative and Convocation Coordinator to coordinate specifics and set-up requirements related to convocation on all three campuses-Brockville, Cornwall and Kingston and provide assistance to the Office of the Registrar by conducting policy and other research (Internet) as directed by the Registrar. 


Key Duties

  • Document retrieval and filing 
  • Respond to emails, phone calls and in-person inquiries 
  • Individual contact with all students and faculty regarding convocation by telephone and e-mail 
  • Mobile presentation- will be required to walk a lot, especially days of events
  • Research
  • Clerical duties
  • On occasion may be asked to perform other duties as assigned, such as special functions (i.e., orientation, open house, etc.) 

    Skills required

    • Strong organizational and research skills 
    • Attention to detail, good proofreading skills 
    • Ability to work independently and in teams 
    • Proficient use of Microsoft Office, Excel, E-mail, Internet/websites
    • Excellent communication skills and pleasant telephone manner 
    • Self- motivated and flexible 
    • Customer service oriented 
    • Some computer knowledge (MS Word, Excel, E-mail) 
    • Ability to travel to all three campuses (vehicle is not necessary)
    • Understanding of, and ability to demonstrate, the principles of confidentiality 

      terms of employment

      • Rate of pay: $16.43 / hour (including 6% vacation pay).
      • This position falls under the provisions of Student Employees in the Part-time Support Staff Collective Agreement and is subject to union dues.
      • The student must be currently enrolled at St. Lawrence College.
      • The student must demonstrate a financial need by filling out the Employment On-Campus Assessment Form, be in good academic standing and sign a confidentiality statement.
      • BBA, Second Career and Apprenticeship students are not eligible for funding by the Student Employment On-Campus Program. They are still encouraged to apply, as additional funding options may be available.

      Posted Date: September 12, 2022
      Closing Date: September 26, 2022

      Apply Online:

      1. Complete the Application form (Apply Now button).
      2. Please have your resumé and cover letter ready in ONE document, using naming convention “LastName, FirstName” (i.e., Smith,Joe). Your document should be in .PDF, .doc, or .docx format.
      3. Your application is not complete until you have completed the Student Employment On-Campus Assessment Form.