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Records Officer

  • Job ID: SUPP-PT-26/27-063
  • Location: Kingston
  • Deadline: September 15, 2026
  • Job Type: Support
  • Start Date: Immediately
  • Contract End Date: December 4, 2026
  • Department: Registrar's Office
  • Positions: 1

POSITION DESCRIPTION

The Records Officer, Progression and Pathways is a key role in the Registrar’s office for supporting SEM through systems integrity and student success. The incumbent is responsible for related duties including verifying integrity and producing documents, adjusting grade discrepancies, reviewing advisements, adjusting course equivalencies, posting transfer credits, building course catalogs, course shell creation, analyzing and verifying student records, generating enrolment reports, as well as assisting with loading grades and other records related functions. This role is also responsible for convocation related records functions including the collection of potential graduate information from schools, running queries for graduation, creating graduate control cards, preparing credentials, and participating in ceremonial aspects of convocation on a tri-campus basis. Additionally, this role will be required to support pathway initiatives and the production of multi-campus programs, faculty, and room schedules for Post-Secondary and Non-Post-Secondary programs.

Qualifications

    Education and Experience:

    A minimum of a 2-year diploma or equivalent in Office Administration or Business.

    A minimum of 3 years of practical work experience, preferably in an academic administration environment, student progression and records. Competency with a student information system such as PeopleSoft, Microsoft office tools, and strong experience in computer related applications to understand application interfaces and implications of data integrity and consistency. 

     Other Required Qualifications:

      • Effectively prioritizes tasks while ensuring accuracy and attention to detail
      • Demonstrates excellent organizational and time management abilities.
      • Utilizes effective problem-solving skills and analytical thinking.
      • Communicates effectively and professionally in both written and verbal formats.
      • Ensure work is completed accurately and within established timelines.
      • Experience maintaining accurate and relevant data to provide up-to-date information.

      Physical/Work Environment Essential Requirements:

      The successful incumbent must have the ability to report to the work location or work temporarily from a remote location with reliable internet access, as approved by the College and in accordance with the college’s Telework Policy.

      Salary & Terms

      • Support Group:         Pay Band G
      • Start Rate:                  $35.29/hour, plus 6% in lieu of vacation
      • Hours per week:        35
      • Posted Date:              September 9, 2026
      • Closing Date:             September 15, (4:00 pm.)
      • Contract End Date:    December 4, 2026

      Documents

      How to Prepare your Application for Submission: You will be able to attach only one document to your application. To prepare your application: Combine your cover letter and resume as one document. Save your document in .PDF, .doc, or .docx format using Last Name, First Name as your naming convention. Click on the Apply Here link and complete the application form. Attach your cover letter/resume document to the application form.

      THIS IS A TERM BARGAINING UNIT POSITION

      This posting is for an existing vacancy at St. Lawrence College. This competition will be processed in accordance with College policy, the Academic and Support Staff Collective Agreements. In addition to comparing candidates’ qualifications and experience to the listed technical skills, education, work experience, and personal characteristics (values, attitudes, motivation, and performance), the seniority of Bargaining Unit members will be considered. If the search extends beyond the Bargaining Unit, consideration will be given to accumulated service with the College.

      The College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity.  St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Human Resources at employ@sl.on.ca. To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact employ@sl.on.ca and our Talent Management Consultants will address your requests for accommodation confidentially.

      This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.

      APPLY HERE