Event Partner

  • Job ID: SUPP-23/24-061
  • Location: Kingston
  • Deadline: June 6, 2023
  • Job Type: Support
  • Start Date: Immediately
  • Department: Event and Banquet Services
  • Positions: 1


Reporting to the Manager, Event and Banquet Services, the Event Partner is responsible for supporting the successful planning, coordination and execution of internal conferences, meetings, and special events for tri-campus St. Lawrence College staff and student groups. This includes working directly with faculty, staff, and student groups as well as IT services, Facilities, Athletics, scheduling etc. to gather and assess needs, secure spaces, coordinate quotes where applicable, and arrange all internal event/table set-ups and other related logistic/service requirements. The incumbent is also responsible for completing Event and Banquet Services spot bookings through the college’s InfoSilem software and liaising with the Scheduling office on College scheduling processes.

The incumbent will be fully engaged in all Event and Banquet Services Operations including external client relations, pricing, contracts etc. as they will provide support for the Event Coordinators in their absence and during peak periods. The incumbent will also provide on-site event support for both internal and external events as needed.

This position is required to work non-traditional hours for events and activities on campus (evenings, weekends, and holidays).

        Education and Experience:

        A minimum of a 2-year diploma or equivalent in event management, project management, marketing, or a relevant field of study.

        A minimum of 3 years of progressive event planning/coordination experience within a post secondary or hospitality environment which includes coordinating multiple, large/complex events simultaneously. Experience supporting/ guiding others during the planning, coordination, execution of events.

        Other Required Qualifications:

        • Project management skills
        • Organizational skills
        • Time-management skills: to appropriately scope out the requirements of each event; to coordinate and orchestrate multiple tasks / activities; to anticipate and adjust for issues / challenges; to identify and utilize resources effectively.
        • Communication Skills: the ability to effectively gather, exchange and document detailed information; to explain information, policies, and procedures.
        • Customer Service Oriented: to meet the expectations and requirements of customers; to act with customers in mind; to establish effective working relations with customers to gain their trust and respect.
        • Problem Solving: to identify, alternative and solutions when faced with a problem
        • Computer skills: For accurate documenting for all event requirements and the use of event planning tools/programs (i.e., excel, project management software, hotel reservation system etc.) skills: to effectively interact / related to customers with diverse personalities / needs; to use diplomacy and tact during difficult situations; to diffuse tension situations comfortably; remains calm and composed during stressful situations.
        • Knowledgeable in external pricing for spaces, services, and rentals in order to price and build external contracts for review by Manager to share with clients.

        Physical/Work Environment Essential Requirements:

        Medium lifting (between 5 to 20 kg and 11 to 44 lbs.) may be required when moving and arranging tables, chairs, carrying marketing materials, putting up signage etc. Light lifting (up to 5 kg or 11 lbs.) may be required for event set up, tear down, and supplies. Possible travel to trade shows/industry events/other campuses. The successful incumbent must have the ability to report to the work location.


        • Support Group: Pay Band F
        • Hours per week: 40
        • Start Rate: $28.56/hour
        • Posted Date: May 23, 2023
        • Closing Date: June 6, 2023 (4:00 p.m.)


        How to Prepare your Application for Submission: You will be able to attach only one document to your application. To prepare your application: Combine your cover letter and resume as one document. Save your document in .PDF, .doc, or .docx format using Last Name, First Name as your naming convention. Click on the Apply Here link and complete the application form. Attach your cover letter/resume document to the application form.


        This competition will be processed in accordance with College policy, the Academic and Support Staff Collective Agreements. In addition to comparing candidates’ qualifications and experience to the listed technical skills, education, work experience, and personal characteristics (values, attitudes, motivation, and performance), the seniority of Bargaining Unit members will be considered. If the search extends beyond the Bargaining Unit, consideration will be given to accumulated service with the College.

        St. Lawrence College is committed to employment equity and diversity in the workplace. We encourage and welcome applications from members of the designated groups, including women, racialized minorities, Indigenous peoples, persons with disabilities and persons of any sexual orientation and identity.  St. Lawrence College is committed to an inclusive, barrier-free selection process. SLC provides support in its recruitment processes to applicants with disabilities, including accommodation that takes into account an applicant's accessibility needs. Candidates requiring accommodation during the recruitment process are asked to contact Belonging, Human Resources and Organizational Development at To obtain a copy of this position vacancy or any of the position related documents in an alternate format please contact and our Human Resources Consultants will address your requests for accommodation confidentially.

        This job opportunity is open to both internal and external applicants. Only those who are selected for an interview will be contacted.

        This position is eligible for an Appendix C/Averaging of Hours agreement.