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Withdrawals

Fall Semester Drop Date without Academic Penalty

The Fall semester drop date — the last date on which students can drop a course without academic penalty — has been extended. It is now Wednesday, January 3, 2018.

Withdrawals and Refund Eligibility

  • Students who withdrew from a program or continuing education courses before October 16 are not eligible for tuition refunds or Student Strike Relief Fund payments.
  • Students who withdrew for reasons related to the strike from programs (full-time, part-time, or apprenticeships) or continuing education courses between October 16 and December 5 (inclusive) that were affected by the strike, were eligible for full tuition refunds including tuition deposits, and some compulsory ancillary fees. Ancillary fees for items or services retained by the student will not be refunded. Students who obtained a tuition refund are not eligible for claims under the Student Strike Relief Fund.

The following compulsory ancillary fees for items or services retained by the student will not be refunded:

- Student Health Insurance (in effect through August 31, 2018)
- Student Dental Plan (in effect through August 31, 2018)
- Student Vision Plan (in effect through August 31, 2018)
- Student ID Card (required for insurance items)
- Firefighter Materials Fee (Brockville)
- Hairstyling Kit Fee (Brockville, Kingston)
- Paramedic Fee (Cornwall)

The following Student Government compulsory ancillary fees will not be refunded:

- Student Activity Fees (all campuses)
- Student Administrative Council Office Asset Fee (Brockville)
- Student Athletic/Fitness Fee (Brockville)
- Student Association Building Fund Expansion Fee (Kingston)
- Bus Pass (Kingston)

For any questions related to these compulsory ancillary fees, please contact your local Student Government.

  • Students withdrawing from a program or continuing education courses after December 5 would not be eligible for any tuition refunds but are eligible for Student Strike Relief Fund assistance.

Click here for information on Residence, Parking and Meal Plan fee refunds.

Fall 2018 Admission Eligibility

Admission Eligibility for students who withdrew between October 16 and December 5 (inclusive)

First year students who voluntarily withdrew from the college during the Fall 2017 term (October 16 - December 5 inclusive) will be considered fully eligible for 2018 Fall admission to the program they withdrew from if they re-apply by the February 1, 2018 Equal Consideration Date. If they apply after February 1, 2018, they will be considered fully eligible for admission if spaces are available. Note that normal OCAS application fees will apply.

Upper year students, in good standing, who voluntarily withdrew from the college during the Fall 2017 term (October 16 - December 5 inclusive) will be considered fully eligible for 2018 re-admission to the program and semester from which they withdrew if they re-apply by the February 1, 2018 Equal Consideration Date. Exceptions: Bachelor of Science in Nursing (BScN), Practical Nursing, Medical Laboratory Science. These programs cannot guarantee a re-admission seat due to factors outside the control of the college and are usually waitlisted for re-admission. Every reasonable effort will be made to re-admit students but Fall 2018 space is not guaranteed. 

Admission Eligibility for College Prep in Fall 2018

College Prep students enrolled in courses during the academic strike who apply for Fall 2018 admission by the February 1, 2018 Equal Consideration Date will eligible to be considered for admission provided they meet the program admission requirements and successfully complete the required courses by July 31, 2018.

Tuition Refund FAQs

Q: Is there a deadline to withdraw and receive a tuition refund?

A. Students have until December 5, 2017 to indicate their wish to withdraw from their program and receive a tuition refund.

Q. Will you also be giving partial tuition refunds?

A. No, but students that choose to continue with their academic term or year will have access to funds to support strike related financial hardships through the Student Strike Relief Fund. For students that withdrew for strike related reasons, the college will provide a full tuition refund.

Q. Will students who receive a tuition refund be eligible for the Student Strike Relief Fund as well?

A. No.

Q. How will the tuition refund be administered?

A. Students withdrawing from programs or continuing education courses which were affected by the strike can apply for a full tuition fee refund of the Fall 2017 semester, and any tuition and ancillary fees paid for the next or subsequent semesters, if they are unable to complete the program or course for reasons related to the strike. Partial tuition fee refunds will not be granted.

Students applying for a tuition fee refund must make the application to the college in writing by December 5, 2017, notifying the college of their intention to withdraw and the reasons why they are unable to complete the program or continuing education course which must be strike related.

Q. What about Second Career Clients? Can they receive a tuition refund if they withdraw from their program?

A. The tuition fee refund policy would apply to all Second Career clients affected by the strike. The majority of Second Career clients have their tuition paid for by the Ministry and would not be entitled to keep a tuition refund; a small percentage of clients may contribute to their own tuition and would be entitled to keep a tuition refund. The Ministry will develop a process to identify and recoup funds paid to Second Career clients, with the exception of those clients who have paid their own tuition.

Q. What about Apprentices? Can they receive a tuition refund if they withdraw from their program?

A. Apprentices can apply for a full refund of classroom fees if they are unable to complete their in-school training for reasons related to the strike. Apprentices applying for a refund must make the application to their college in writing by December 5, 2017, notifying the college of their intention to withdraw and the reasons why they are unable to complete the in-school training, which must be strike related.

Click here for more information for Apprentices.

Q. What happens to students who withdraw from college and are eligible for a refund but receive OSAP?

A. Consistent with OSAP policy and the OSAP loan agreement, post-secondary institutions are to send the full amount of any tuition refund to the National Student Loan Service Centre (NSLSC) for credit against the student’s outstanding loan balance (if applicable). This means that for students on OSAP, their tuition refund will be used to pay down their OSAP debt. For a small number of students without any OSAP debt, they will receive a direct refund. Students should contact the Financial Aid office for more information.

Click here for more information regarding changes to OSAP following the strike.