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St. Lawrence College Procurement
Policy and Procedures Code of Ethics

St. Lawrence College has established a code of ethics for all aspects of its procurement process in collaboration with those of the Ontario Broader Public Sector (BPS), National Institute of Governmental Purchasing (NIGP) and the Purchasing Management Association of Canada (PMAC).

As a result all College staff shall maintain and practice the highest standards of business ethics, professional competence and courtesy when dealing with any of our supply chain partners.  

Goal: To ensure an ethical, professional and accountable Broader Public Sector supply chain.  

1. Personal Integrity and Professionalism

All employees involved with procurement or other supply chain-related activities must act, and be seen to act, with integrity and professionalism. Honesty, care and due diligence must be integral to all supply chain activities within and between BPS organizations, vendors and other stakeholders. Respect must be demonstrated for each other and for the environment. Confidential information must be safeguarded. All participants must not engage in any activity that may create, or appear to create, a conflict of interest, such as accepting gifts or favours, providing preferential treatment, or publicly endorsing suppliers or products.    

2. Accountability and Transparency

Supply chain activities must be open and accountable. In particular, contracting and procurement activities must be fair, transparent and conducted with a view to obtaining the best value for public money. All participants must insure that public sector resources are used in a responsible, efficient and effective manner.  

3. Compliance and Continuous Improvement

All employees involved in procurement or other supply chain-related activities must comply with the College Code of Ethics listed below as well as that of the Ontario Broader Public Sector and the laws of Canada and Ontario. All employees should continuously work to improve supply chain policies and procedures, to improve their supply chain knowledge and skill levels, and to share leading practices.    

Guidelines

  • To consider first the interest, objectives and policies of St. Lawrence College in all transactions. 
  • To strive to obtain, without prejudice, the maximum value for each dollar of expenditure. 
  • To conduct business with vendors in an atmosphere of honesty, impartiality and good faith, and remain scrupulously free from any obligation or conflict of interest. 
  • To accord a prompt and courteous reception, and provide fair and equal opportunity to all vendors. 
  • To insure the fair and impartial evaluation/recommendation for all bid document awards. 
  • To decline to take advantage of honest errors by vendors, and avoid putting them to unreasonable expense.
  • To protect the confidentiality of all prices, bid specifications and proprietary information provided by vendors. 
  • Shall not demand, accept or offer, or agree to accept from a person/business who has dealings with the College, a commission, reward, advantage or benefit of any kind, directly or indirectly, by themselves or through anyone, for their benefit. 
  • Shall not accord, in the performance of ones duties, preferential treatment to relatives, friends or organizations in which they, their relatives or friends have an interest or benefit, financially or otherwise.
  • Shall not accept from any person/business gifts or entertainment (other than nominal promotional items), that may impinge or might reasonably be deemed by others to influence ones impartiality as to the award or potential award of business. 
  • To not extend preferential treatment or endorsement to any vendor, including local companies. 
  • No vendor shall use the college name/trademarks to endorse any product without the written authorization of the Marketing Department.
  • To act in accordance to the Colleges’ environmental policy.